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October 06, 2020

Smooth Sailing: Use This Outline for Planning Your Next Corporate Event

Let Us Help You Plan the Perfect Corporate Event!

Corporate Events at The Madison Event Center

Are you organizing an important corporate event and need everything to be perfect for your guests? Whether it’s a small gathering of business partners or a big conference for hundreds of people, event planning is no easy task.

From food and drinks to decorations and music, you need to make sure every detail fits the company image and event purpose. This takes time and can be overwhelming, but with proper preparation and professional event planners, everything is possible.

To help you organize a top-notch corporate event everyone will talk about, here’s a handy guide you can use to plan everything to the smallest detail.

Start as Soon as Possible

Start planning your event as soon as you have a guest list and book the venue before you do anything else. Refer to past events you’ve organized to estimate the number of attendees. It’s always better to book a larger space just in case to make sure everyone is comfortable and has plenty of space to move around.

Establish a Budget

Establishing a budget is essential in your event planning process and will determine the type of venue you choose, the food, accommodation, decorations, and other important details. Allocate the budget based on what’s more important for the guests, but also for your company reputation.

Define the Goal and Audience of the Event

What is the main purpose and goal of your event? Is it focused on networking, education, building brand awareness, launching a new product, or an award ceremony? What type of audience will be attending? Is it a small-scale event or a big event? These questions will help you plan everything with more clarity.

Choose the Right Venue

The venue is one of the most important parts of the event and its success. For large events like conferences and conventions, you need to book a corporate event hall to fit a bigger audience. For smaller events like seminars or workshops, an event room will work great.

When you book an event at The Madison Event Center, you can choose the style and budget that’s perfect for the occasion.  Our all-inclusive corporate event package includes a corporate event ballroom, a dedicated event specialist, various menu options to choose from, complimentary decorations, professional staff, free parking, and house sound system, among other perks.

Corporate Event Planning Checklist

Here’s a convenient corporate event planning checklist to make sure you don’t forget anything:

  • Date and time of event
  • Venue
  • Budget
  • Number of guests
  • Event speakers and hosts
  • Event sponsors
  • Team working on the event
  • Invitations
  • Event theme and layout
  • Decorations and flowers
  • Catering and refreshments
  • Music and entertainment
  • Dress code (if applicable)
  • Accommodation and transport
  • Event timeline or schedule of activities
  • Event marketing strategy
  • Event website
  • Security
  • Photography

This list will help you be more organized and check things off your list as you complete them.

Plan an Unforgettable Corporate Event With This Planning Checklist

Whether this is your first event or you’ve planned one before, there are so many details and things to do for organizing an event people will love. From choosing the right venue to making sure everything goes well, this guide will make sure you don’t forget anything.

Ready to organize your next best corporate event? Contact us today to schedule a tour and let us plan everything for you from start to finish so you can focus on the things that matter to you.